Donation · Receipt · PDF
Donation Receipt Template
- Free
- No signup
- No watermark
- Instant PDF
Fill in the donation receipt template below — your organisation, the donor, the amount or the item, and the date — and download a clean PDF to send. Free, no account, nothing to install.
Your data never leaves your browser — no account, no server, no copy of your donors’ details.
Make a donation receipt in three steps
- Enter your organisation’s details and the donor’s name — sample data is one click away if you want to see the layout first.
- Add a line for the gift: an amount for money, or a plain description for a donated item. Set the date it was received.
- Download the PDF and send it to the donor. Keep your own copy with your records.
The field most donation receipts get wrong
Whether the donor received anything in return. A straight gift and a $100 ticket to a fundraising dinner are not the same thing, and in many jurisdictions only the part above the value the donor received can be claimed. If there were goods or services, name them and their value on the receipt. If there were none, saying so explicitly is worth one line.
Money and goods are recorded differently
- A cash or card donation — record the amount. That is the whole record.
- A donated item — describe it, and leave the valuation alone. In many places valuing a donated item is the donor’s responsibility, not the charity’s, and a number you did not appraise helps nobody.
- Recurring giving — either a receipt per gift, or one annual summary; pick one and be consistent so a donor is never counting the same gift twice.
Related documents
For a payment for goods or services rather than a gift, use the receipt generator, or the cash receipt template when the money was handed over in person. If you are billing rather than acknowledging, the free invoice generator is the right document.
Frequently asked questions
What should a donation receipt include?
A donation receipt usually names the organisation and the donor, states the amount or describes the donated item, gives the date, and says whether the donor received anything in return. Organisations that are tax-exempt normally also state their status and registration number. Requirements differ by country — check the rule that applies to yours.
Is this donation receipt template free?
Yes — free, no account, no watermark and no limit on how many receipts you issue.
Does a donation receipt make a gift tax-deductible?
No. Deductibility depends on the status of the organisation and on the donor’s own tax situation, not on the paperwork. The receipt is the record a donor keeps in case they need to substantiate a claim. This tool does not give tax advice — ask your accountant or your tax authority about what your receipts must say.
How do I record a non-cash donation?
Describe the item in the line — “12 winter coats, donated 14 June 2026” — rather than assigning it a value. In many jurisdictions it is the donor, not the charity, who is responsible for valuing a donated item, and stating a value you did not appraise can create a problem for both sides.
What if the donor received something in return?
Say so on the receipt. If a donor paid $100 for a fundraising dinner worth $40, note the goods or services provided and their value, because in many places only the difference can be claimed. Leaving it out is the most common mistake on a donation receipt.
Where is my data stored?
Only in your browser. The PDF is generated on your device — there is no server and no copy of your receipts or your donors’ details anywhere.