Cleaning Invoice Template
Invoice for residential or commercial cleaning with a template built for the way you bill. It prefills the lines you actually use — a per-visit charge, a recurring monthly service, a one-time deep clean, supplies and add-on rooms — and lets you add sales tax and a payment link. Fill it in and download a clean PDF in seconds.
Use this template — fill it in nowA cleaning invoice should make the next payment effortless — especially for the regular clients who pay you month after month. A clear document that shows the visits, any extras and how to pay gets you settled faster and keeps recurring work running smoothly. This template starts with the lines cleaners really use, so you can bill a single visit, a monthly schedule or a one-time deep clean without rebuilding the layout each time.
What a cleaning invoice should include
- Per-visit or hourly charge — each clean as a line, or your hourly rate for variable-scope jobs.
- Recurring service — a flat monthly line covering the agreed number of visits in the period.
- One-time deep clean — move-outs, post-construction or seasonal cleans, billed as their own line.
- Add-ons — inside-oven, interior windows, extra rooms or fridge, listed separately so the base rate stays clear.
- Supplies — specialty products or bulk consumables, when they are billed on top of the visit rate.
- Sales tax and a payment link — tax as its own line where it applies, plus a Stripe, PayPal or Wise link to pay in one click.
- Your business details — name, contact, a clear invoice number and any license or insurance reference.
Cleaning billing conventions
Per-visit, hourly and flat-rate work
Match the billing to the job. A per-visit charge works for one-off and irregular cleans; an hourly rate suits unpredictable scope like move-outs or post-construction, where you log the time; and a flat monthly rate is simplest for regular clients on a fixed schedule. A common setup is a flat rate for the recurring service plus an hourly or fixed line for any extras outside the routine — so the base price never moves and the add-ons are always visible.
Recurring schedules
For weekly, biweekly or monthly clients, invoice once per period instead of after each visit. Summarise the routine on one line with the visit count — "Biweekly cleaning — June, 2 visits" — and add extras beneath it. Keep invoice numbers sequential and reuse the same payment details every month, so a standing client can pay on sight without questions. A short note of the next billing date helps both sides plan.
Deposits, cancellations and supplies
Take a deposit on large one-time jobs to confirm the booking; for recurring clients a clear cancellation policy usually does the job instead. Stating that you need 24 hours notice to skip a visit — and charge a missed-visit or lockout fee otherwise — protects a slot you held open. Decide up front whether supplies are included in the rate or billed on top, and keep receipts for anything you pass through at cost.
Example
A cleaner bills a residential client for a month of weekly visits at a flat rate, adds a one-off interior-window add-on, and passes through a specialty product at cost. Sales tax applies in their state:
| Description | Qty | Amount |
|---|---|---|
| Weekly cleaning — June (4 visits, flat rate) | 1 | $480.00 |
| Interior windows (one-time add-on) | 1 | $60.00 |
| Specialty product (at cost) | 1 | $18.00 |
Subtotal $558.00, plus sales tax at the rate set on the invoice.
Working across homes and offices? Add a payment link to your invoice so clients can pay the moment they get it, or switch the tool to a receipt generator once a visit is paid.
Frequently asked questions
Should I charge per visit, per hour, or a flat monthly rate?
Charge per visit for one-off or irregular jobs, where each clean is a clear line on the invoice. Charge by the hour when the scope varies a lot — move-outs, post-construction, hoarding cleanups — and log the hours. For regular clients, a flat monthly rate covering an agreed number of visits is simplest to invoice and gives both sides predictable income and cost. Many cleaners use a flat rate for recurring work and an hourly rate for extras.
How do I invoice a recurring cleaning service?
Bill recurring work once per period rather than after every visit. At month end, list the recurring service as a single line — "Weekly cleaning — June, 4 visits" — then add any one-off extras, such as inside-oven or windows, as their own lines. Keep the invoice number sequential each month and email it with the same payment link so regular clients always pay the same way.
How do I bill for supplies and materials?
If you bring your own products and equipment, most cleaners build that into the visit or hourly rate rather than itemising it. Charge supplies as a separate line when a client asks for specific products, when you buy bulk consumables for a commercial site, or for the extra materials a deep clean needs. Agree which approach applies before the job so the invoice holds no surprises, and keep receipts for anything passed through at cost.
Should I take a deposit or charge a cancellation fee?
For large one-time jobs — a deep clean or a move-out — a deposit confirms the booking and covers you if the client cancels last minute. For recurring clients, a deposit is usually unnecessary, but a clear cancellation or lockout policy is worth stating: many cleaners ask for 24 hours notice to skip a visit and charge a missed-visit fee otherwise. Put the policy on the invoice or in your service agreement so it is agreed in advance.
Do I charge sales tax on cleaning services?
It depends on where you operate. Several US states tax residential or commercial cleaning services while others exempt them, and rules can differ for janitorial versus specialty cleaning. In the UK, EU and many other countries you charge VAT or GST once you are registered. If you collect tax, add it as a line and show your tax ID. When the rules are unclear for your service and area, check your local guidance or ask an accountant.